Audit trail

An e-signature audit trail for every document.

The SignDeck e-signature audit trail records each step of every document: when it was sent, viewed, agreed to and signed, by whom and from which IP address. When it is finished, you get a certificate of completion that lists all of it.

Service Agreement

Envelope ID: 7C1E5A92-4B3D-4F08-9A61-2E8D0C47B915

9. Governing Law

This Agreement is governed by the laws of the state named in the Order Form.

10. Entire Agreement

This Agreement and its schedules are the whole agreement between the parties and replace any earlier discussions on the same subject.

IN WITNESS WHEREOF, the parties have signed this Agreement as of the dates written below.

Client

Signed by:Jane Doe4F9A2C81B7E3...

Jane Doe

October 4, 2026

Date

Provider

Signed by:John SmithB21D7E04A9C6...

John Smith, Sample Company

October 4, 2026

Date

Certificate of Completion

Electronic Signature Record

Issued by SignDeck

Document Title

Service Agreement

Document ID

7c1e5a92-4b3d-4f08-9a61-2e8d0c47b915

Completed

Oct 4, 2026, 12:16 PM EDT (Oct 4, 2026, 4:16 PM UTC)

Document Fingerprint (SHA-256)

9f2c4e81a7b3d05c6e18f4a2b9c7d3e05a1f86b4c2d9e7a30b5f1c8d4e6a2b97

Event Times

SignDeck server clock, shown in each person's local time with UTC for the record; events without a signer's zone use America/New_York. No trusted timestamp authority.

Signers (2)

1. Jane DoeSigned

jane@example.com, ClientOct 4, 2026, 10:44 AM EDT
Oct 4, 2026, 2:44 PM UTC

Time zone: America/New_York, from the signer’s device.

2. John SmithSigned

john@example.com, CompanyOct 4, 2026, 11:16 AM CDT
Oct 4, 2026, 4:16 PM UTC

Time zone: America/Chicago, from the signer’s device.

Audit trail (9 events)

TimestampEventActorIP

Oct 3, 2026, 9:02 AM EDT
Oct 3, 2026, 1:02 PM UTCDocument CreatedJohn Smith198.51.100.24

Oct 3, 2026, 9:02 AM EDT
Oct 3, 2026, 1:02 PM UTCSent for SignatureJohn Smith198.51.100.24

Oct 4, 2026, 10:41 AM EDT
Oct 4, 2026, 2:41 PM UTCViewed by SignerJane Doe203.0.113.18

Oct 4, 2026, 10:44 AM EDT
Oct 4, 2026, 2:44 PM UTCDisclosure v1.0 acceptedJane Doe203.0.113.18

Oct 4, 2026, 10:44 AM EDT
Oct 4, 2026, 2:44 PM UTCSigned (signing link)Jane Doe203.0.113.18

Oct 4, 2026, 11:15 AM CDT
Oct 4, 2026, 4:15 PM UTCViewed by SignerJohn Smith192.0.2.41

Oct 4, 2026, 11:16 AM CDT
Oct 4, 2026, 4:16 PM UTCDisclosure v1.0 acceptedJohn Smith192.0.2.41

Oct 4, 2026, 11:16 AM CDT
Oct 4, 2026, 4:16 PM UTCSigned (signing link)John Smith192.0.2.41

Oct 4, 2026, 12:16 PM EDT
Oct 4, 2026, 4:16 PM UTCAll Signatures CompleteSystem192.0.2.41

IP address and browser are as reported to the server at each event. Consent and signing method are shown as recorded for each event; a signing link or a hosted session does not by itself prove identity. Issued by SignDeck.

What gets recorded

Step 1Sent
When the document was created and sent, and to whom.
Step 2Viewed
When each signer opened it, with the IP address.
Step 3Agreed
When each signer accepted the electronic disclosure, and which version.
Step 4Signed
When each signer signed, from a link or in person, and when the document was completed.

On the certificate

The document

Title, document ID and the time it was completed, in local time and UTC.

SHA-256 fingerprint

A fingerprint of the finished file. A changed copy no longer matches it.

Every signer

Name, email, role and signing time for each signer, in the order they signed.

Every event

A table of each step with its time, who did it and the IP address.

Stored once

The finished document is stored so it cannot be overwritten.

Download your way

Download the signed document and its certificate on their own or combined in one file.

Questions

Who gets the certificate?

Your team downloads it from SignDeck, on its own or combined with the signed document. Signers get the signed copy.

Does SignDeck check who a signer is?

SignDeck delivers each link by email and records every step. It does not check identity documents, and the certificate says so.

Can a finished document be changed?

The finished file is stored so it cannot be overwritten, and its SHA-256 fingerprint is on the certificate, so any altered copy shows.

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